Employment Opportunities

Vashon Center for the Arts is a multi-disciplinary arts center located on beautiful Vashon Island, WA. Vashon is a short ferry ride from either Seattle or Tacoma and boasts a large population of artists along with an award-winning school district. Our year round programming includes a state-of-the-art performing arts venue, art classes for children and adults, a pre-professional sequential dance program, Vashon Artists in Schools, the Koch Gallery and The Heron's Nest Gallery.

Multi Media Specialist
Job Description:

The Multi Media Specialist is responsible for the design, production and creation of visual materials in a variety of mediums promoting the activities of VCA including but not limited to: performing arts at the Katherine L. White Hall, Koch Gallery exhibitions, Heron’s Nest retail store activities, Dance, Arts Education and Artist in the Schools programming. In addition, this position will assist in the regulation of the visual identity and branding of VCA, ensuring materials maintain the VCA brand and personality. This position includes producing magazines/newsletters, brochures, posters/flyers and material for electronic mediums including web design, electronic presentations, and multimedia products. A high degree of familiarity with image manipulation, file preparation, information layout, print prodcution and physical assembly is needed. This position coordinates with 5 Arts Mangers and multi-tasking and strong communication skills are essential components of the position. In addition the Multi Media Specialist works closely with major fundraising events at VCA including the annual Garden Gala/ Tour and Art Auction.

VCA is looking for an organized self-starter that is highly productive, has a strong work ethic, is detail-oriented, and has quality design instincts. The Multi Media Specialist is a member of the Marketing team reporting to the Director of Communications.

Qualifications:

This position requires a four year degree in graphic design, fine arts, illustration or related field or equivalent experience. At least two years’ experience in a service-oriented high-volume setting, manipulating and optimizing images, product design and production is desirable. Candidates should possess excellent organizational, interpersonal and communication skills. The Multi Media Specialist must be able to work under tight deadlines, work on multiple projects at one time, and be able to self-manage workloads. Flexibility is a requirement as the field evolves towards newer technologies.

In addition the position requires:

· The use and application of a wide variety of design software programs including expertise in Photoshop, Illustrator, InDesign, PowerPoint and Microsoft Office

· High proficiency in Web management/design including, editing, image formats; image optimization and image manipulation are essential

· Proficiency with video production and editing

· Excellent time management skills

· Creativity and a sense of humor

· Ability to communicate clearly and articulately

· Ability to take direction from art managers and other stakeholders

This is not necessarily an exhaustive list of all skills, duties, requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job when circumstances change.

Compensation: Salary DOE. This is a full-time position. There will be a set schedule, plus occasional evening and weekend work during annual fundraising events. VCA provides paid time off and holiday pay. This position is eligible to participate in the group health and dental plan.

Start Date: November 2017

To Apply: Submit (1) a cover letter describing your relevant work and life experience and interest in working at Vashon Center for the Arts and (2) a current resume highlighting relevant work experience. Applications will be accepted on a rolling basis and should be e-mailed to: Angela@vashoncenterforthearts.org. No phone calls please.

 

PATRON SERVICES MANAGER
Job Description

The Patron Services Manager is responsible for greeting and assisting patrons in person, by phone and online, managing interoffice communications regarding patron information and issues, conducting ticket sales and event reservations, and entering donor records for the organization. Other responsibilities include performing daily clerical tasks, providing general administrative support, and responding to inquiries for facility rentals. As the first line of contact for many of VCA’s patrons and the general public, the Patron Services Manager serves as an ambassador for the company and its continued growth, development and success. The Patron Services Manager reports directly to the Deputy Director, supervises one direct report and works closely with all other staff and volunteers when supporting particular areas. Specific responsibilities include:

Box Office, Gallery and Events

  • Provide first-class customer service to all patrons, vendors, and volunteers.
  • Process ticket orders, donations, and event registrations through mail, phone, walk-up, and online orders.
  • Manage the processing, printing and mailing of all series, single and event tickets for timely delivery to patrons.
  • Process complimentary ticket requests from artists, sponsor comp tickets, and gift certificates and vouchers.
  • Oversee all box office procedures, maintain and enforce ticketing policies.
  • Incorporate aspects of marketing and fundraising into the box office, including: taking a lead role in subscription renewals and ticket upgrades, soliciting donations with phone and walk-up ticket orders, promoting/upselling upcoming events and opportunities to patrons and future patrons .
  • Process Gallery and Gift shop sales as needed.

 

Support for Development Activities

  • Database Responsibilities
    • Enter donations into Theatre Manager database on a daily basis.
    • Maintain highest level of accuracy in Theatre Manager – ticketholders, event attendees, advertisers, sponsors, and contacts.
    • Capture full and accurate information for potential patrons from various sources.
    • Create event inventories and campaigns for upcoming events and fundraisers.
    • Create accurate address lists for both general and targeted mailings
    • Create new database objects as needed.
  • Coordinate with Development Director to process monthly membership renewal reminders
  • Coordinate with Development Director to send donor Thank you letters and packets

 Administration

  • Open and close the Katherine L. White Hall on a daily basis
  • Answer telephone and respond to general inquiry e-mails, taking accurate messages and transferring to appropriate staff member.
  • Work with Volunteer Coordinator to assign administrative tasks and manage volunteers as needed.
  • Collect mail daily at the Vashon post office, distribute, and log daily receipts
  • Maintain and reconcile front desk till on a daily basis
  • Assist with set-up, break-down, and any other event needs.
  • Purchase office supplies as needed and approved, including general office supplies (paper, labels, ink, etc.). This includes on-line orders and in-store purchases at approved vendors. Maintain up-to-date inventory log at all times.
  • Attend monthly staff meetings

 

Facilities/Facility Rentals

  • Responsible for maintaining a calendar of meetings and rentals.
  • Field and manage facility rental inquiries in a timely and effective manner.
  • Coordinate with Event Manager to develop rental agreements and convey event requirements to appropriate staff members.
  • Work with Event Manager and Deputy Director to ensure facility rental rates and agreements are up to date and enforced.
  • Responsible for general upkeep of lobby and admin areas including but not limited to: loading/unloading dishwasher, keeping kitchen and conference room uncluttered, replacement of supplies, restocking restrooms, and relocation of items to proper storage space.

 

Requirements:

  • Bachelor’s level degree in Fine Arts or related field preferred.
  • Proficient and current computer skills are required. Experience with databases is preferred.
  • Vashon residents preferred.
  • Must possess a valid Washington Driver's License and have reliable transportation.

 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit for long periods, use fingers and hands to type, handle, or feel; reach with hands and arms and talk and hear. The employee may occasionally lift and/or move up to 40 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

 

This is not necessarily an exhaustive list of all skills, duties, requirements, or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job when circumstances change.

Compensation: This is a full-time salaried position. There will be a set schedule, plus occasional evening and weekend work during annual fundraising events. VCA provides paid time off and holiday pay. This position is eligible to participate in the group health and dental plan.

Start Date: October 2017

 To Apply: Submit (1) a cover letter describing your relevant work and life experience and interest in working at Vashon Center for the Arts and (2) a current resume highlighting relevant work experience. Applications will be accepted on a rolling basis and should be e-mailed to: Angela@vashoncenterforthearts.org. No phone calls please.